PRIVACY POLICY AND DATA PROTECTION

We always endeavour to comply with the requirements of the UK Data Protection Act 2018 and General Data Protection Regulations (GDPR) concerning collection and processing of your personal data.

PiR processes data in line with GDPR and this falls into the categories of ‘explicit consent’ or ‘legitimate interest’.

Under the GDPR definition of legitimate interest PiR includes relevant and appropriate relationships i.e. those with candidates or clients. PiR have a legitimate interest in processing a candidate’s data in order to help them find a job. This legitimate interest also refers to potential client contacts who are in discussions with PiR. PiR may need to record this data for future reference and to record business information. PiR processes data on our database to enable us to run our business, whether this is reaching out to candidates about opportunities or recording client discussions regarding projects or future business relationships.

Candidates

If you register as a Full Registration candidate with PiR Limited, you thereby give explicit consent to PiR for the processing and storage of your information on our database. The PiR team will always talk you though the consent process during registration allowing us your explicit consent to process your data for a period of 5 years.

We may also process your data and CV using that information for our ‘legitimate interest’ business purposes and you will always be informed of this. If you submit your CV via the website you will be added as a Full Registration candidate onto our database system, if appropriate.

PiR will only ever record and use your data for the purposes of our business including sharing job opportunities and market intelligence with you. You are entitled to withdraw consent to the processing of personal data at anytime where the processing of your data is based on explicit consent.

PiR will never share or sell your personal information to any third party. We would always seek your permission before sharing your personal information with a client if we were in discussions about a recruitment project. This would occur if the client required your personal details for interviewing, CV submittal or if an employment/services offer was made.

PiR work on many opportunities at different times and any one of these could be suitable to the candidates background and experience. We use our database to identify and contact candidates about positions and therefore process personal details to enable us to do this as personal situations can change at anytime.

You have a right to withdraw consent or object to us holding your data at anytime via email. All candidates can ask to have personal data, restricted, edited or removed at anytime and can also separately unsubscribe from receiving marketing emails from PiR at anytime.

PiR are legally required to process some candidate data upon placement with a client which may include personal information for due diligence or contractual processes. This would include proof of ID, proof of limited company and insurances. PiR also process certain data for the HMRC on Interims and their Limited companies. If you are not able to provide this data for PiR to process we may not be able to work together. There may be some instances where our clients request to see this due diligence information and we would always make you aware of this.

Contacts/Clients

We may process client/contact information on our database as we have a legitimate interest to record business communications and to enable communications regarding working together, business development etc.  When we are working on a client project and are introduced to different contacts to update/arrange interviews etc there is a legitimate interest to process these contacts to our database as we need to record the communications.

Anybody on our contact database whose data has been processed via the purposes of legitimate interest has a right to object and this can be done via email. You can ask to have your data, restricted, edited or removed at anytime and can also unsubscribe from receiving marketing emails from PiR at anytime.

General

PiR do not require any data as defined as Sensitive Personal Data as defined under GDPR. We do not transfer data outside of the EEA. We would give notification of the intention to transfer personal data outside of the European Economic Area (EEA), if applicable.

We would expect any information that we share with permission to be processed under the clients own Privacy Policy following the processes of the General Data Protection Regulations/Data Protection Act.

Anyone whose data we hold have the Right for Access, Right to Rectification and Right to Erasure.

If at any point you would like to review the personal information we are holding please contact us via email and we will pass your request to the Data Controller who will respond to you directly.  PiR have an obligation to make relevant enquiries to verify the identity of the person requesting the access/changes/removal of data. Once verified PiR will process the request in accordance with our internal policy, recording the request and liaising with our Database provider. The database provider will provide you with access to their online portal enabling you to view and export your information.  Access would be granted within one month of receipt of the request.

If there is any data that you would like rectified (Right to Rectification) then the Data Controller will complete this in line with your rights. We can restrict the processing of this information while the rectification is being agreed and data would be rectified within one month of the request.

You have a ‘Right to Erasure’ (Right to be Forgotten). There are criteria outlined by the ICO where individuals can request to have their data erased. Reasons include: Data is no longer necessary, withdrawal of consent, no legitimate interest to continue processing, objection to direct marketing.

PiR will use the GDPR area of our database to either restrict or delete this data accordingly. There are some exceptional circumstances where we may need to keep some of the data for a period of time. An example would be when a Right to Erasure request is made but the individual is a current assignment contact or candidate and we would need to keep certain information available to enable us to perform business processes. However at any point we can unsubscribe anyone from direct marketing information.

You are entitled to make a complaint to the data protection authority if you feel there is any issue with the data processing or how it is being stored or you do not feel there was a satisfactory outcome re a Data Request. The Information Commissioners Office can be reached at https://ico.org.uk/global/contact-us

All information you provide to us is stored on secure servers via our online database. Although we will do our best to protect your personal data, any transmission of data to us is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access of data held on our servers and our database servers and work closely with the database provider to ensure robust platforms.

PiR is registered with the Information Commissioners Office and has appointed a Data Controller Nicola Williams, nwilliams@pir-resourcing.com / 01480 499580 who is responsible for ensuring the provision of suitable DPA advisory, training and awareness, DPA request handling, and compliance with the PiR’s obligations under the DPA.

PiR’s mailing list

PiR have a mailing list subscription page on our website. By signing up to this via email you are consenting to be sent information from PiR on a Marketing basis to include surveys and events. You can unsubscribe at anytime. Anybody who signs up to this list will be kept in the marketing platform of mailchimp. No data will be transferred to any other source including our internal database.

PiR’s Website

You can browse the PiR web pages without having to reveal any personal information. Our website is designed to give visitors a confidential means of gathering information about us and our services.

We are committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure service where we deal with your personal information. This means information that identifies you personally such as your name or contact details or data that can be linked with such information in order to identify you.

While browsing the PiR website we may collect information about your computer, including your IP address, operating system and browser type, for system administration and to report aggregate information to our trusted partners. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. We use performance or functional traffic log cookies to identify which pages are being used. They help us to improve our site and to deliver a better and more personalised service.

They enable us:

  • To estimate our audience size and usage pattern.
  • To store information about your preferences, and so allow us to customise our site according to your individual interests.
  • To speed up your searches.
  • To recognise you when you return to our site.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Any changes we may make to our Privacy Policy in the future will be posted on this page. We advise that you check this page regularly to keep up to date with any necessary changes.

We welcome your views about our website and our Privacy Policy. If you would like to contact us with any queries or comments please use the Contact us page.